Excel Employee Roster Templates Pack – 4, 6 & 8-Week Shift Planners

Streamline Workforce Scheduling with Our Excel Roster Templates Pack
Get three powerful templates in one pack—4-week, 6-week, and 8-week views—designed for HR managers and businesses with rotating shifts. Automate calculations, customize shift codes, and manage staff efficiently across multiple scheduling cycles.

🎥 Quick Demo: Watch Our Template in Action!
👉 Video Showcase: https://youtu.be/mfZtuQ_NNJA

Looking for a Monthly View?
This template is designed for an exact 4-week view, starting any day you choose.
If you need a monthly schedule that automatically adjusts for 28, 30, or 31 days, check out our Monthly Employee Schedule Template.

Designed by professionals, for professionals, this comprehensive Excel roster template transforms complex scheduling into a streamlined, intuitive process. Whether you manage 4, 6, or 8-week workforce plans, our template delivers unparalleled flexibility and precision.

🌟Key features include:

📅 Dynamic Calendar (Start Any Day)
Unlike monthly planners, this template gives you an exact 4-week, 6-week, and 8-week views that can start on any day you choose. Ideal for businesses that plan in short cycles or need flexible scheduling.

🔤 Customizable Shift Codes (with Auto Hour Calculation)
Plan and manage rotating shifts such as Morning (A), Afternoon (P), and Night (N).
Examples:
• A = Morning Shift (8 hrs)
• N = Night Shift (10 hrs)
All codes are fully customizable (e.g., D for Day, E for Evening).
✔ When you assign shifts, the template automatically calculates total working hours per employee for payroll accuracy.

👥 Employee Team Allocation (with FTE & Headcount Tracking)
Assign employees to up to 4 different teams or grades for better workforce organization.
Examples: OPS = Operations, HR = Human Resources, MGT = Management, SALES = Sales
✔ Automatically calculate Full-Time Equivalents (FTE) for each team.
✔ Track headcount per team and per shift in real time.

🎨 Color-Coded Non-Productive Shifts (Customizable)
Manage leave types with customizable codes and colors: AL = Annual Leave, ML = Maternity Leave, LSL = Long Service Leave.
✔ Template automatically calculates non-productive hours and updates payroll totals.

🏖️ Weekend & Public Holiday Highlighting
Automatically highlights weekends and public holidays for better planning.

💰 Salary Calculation with Penalty Rates
Set hourly rates for each employee, plus Saturday, Sunday, and public holiday penalty rates.
✔ Salary is automatically calculated based on total hours worked and penalty conditions—saving you hours of manual payroll work.

⏱️ Shift Count & Skill Mix Tracking
Monitor AM, PM, and Night shifts and track headcounts per shift to maintain skill balance.

📊 Staff Summary Dashboard & Payroll Automation
✔ Total night shifts per employee
✔ Total hours worked
✔ Leave type breakdown
✔ Automatic salary calculation with penalty rates

🔄 Macro Features
Includes Duplicate and Clear buttons for faster editing.
✔ One-click reset for a fresh schedule.

✅ Supports Up to 40 Employees

🌟What You'll Get:

6 Files in Excel Format (All with Macro Versions):
4-Week View with Smart Salary Version
6-Week View with Smart Salary Version
8-Week View with Smart Salary Version

Each worksheets features embedded macro buttons for clearing data and one-click copy functionality, providing enhanced efficiency and ease of use.

Perfect For

• HR Managers
• Workforce Planners
• Healthcare, Retail, and Hospitality Teams