Professional 4-Week Excel Roster Template: Rotating Shift Planner for Staff Management

With customizable shift codes, skill mix tracking, and shift count functionality, our template makes it easy to manage your workforce efficiently and effectively. Keep reading to discover all the features our template has to offer.

✨ See It in Action! 📽️ Watch the video on YouTube (Copy and Paste Please): https://youtu.be/mfZtuQ_NNJA
Watch this short demo showcasing all the amazing features in action, including customizable shift codes, skill mix tracking, tally functionality, and more!

📆 Fixed 4-Week Employee Roster Template with Adjustable Start Date

This Excel-based staff scheduling template is designed with a fixed 4-week layout, ideal for short-term workforce planning. Simply select your preferred start day, month, and year, and the calendar will populate the 4-week period accordingly. Whether you're planning by pay cycle, rotation block, or operational period, this tool ensures consistent scheduling without needing to adjust the calendar structure.

📆 Dynamic Calendars: Automatically updated monthly, simplifying the scheduling process and ensuring accuracy.

🎨 Customizable Color-Coded Non-Productive Shifts: Easily distinguish between various non-productive shifts such as annual leave (AL), Long Service Leave (LSL), and Maternity Leave (ML) with customizable shift codes and color schemes, enhancing clarity in your scheduling.

⏱️ Shift Count Tracking: Monitor morning, afternoon/evening, and night rotating shifts, and accurately count employee headcounts per shift to effectively assess skill mix and operational efficiency.

🧑💼 Customizable Employee Types/Grades: Utilize dedicated areas within the template to define and manage employee types and grades, facilitating tailored scheduling and workforce planning.

🔤 Custom Shift Codes: Adapt the system to your company's unique scheduling requirements for personalized management.

🏖️ Weekend & Holiday Highlighting: Instantly identify days off for better planning and resource allocation.

📈 Automatic Work Hour Calculation: Know exactly how many hours each employee works per day, streamlining payroll processes.

🧑💼 FTE Calculation by Team/Grade – Allocate up to 3 different teams/grades per employee and automatically calculate Full-Time Equivalents (FTEs) for each team.

📊 Automatic Salary Calculation: Instantly compute employee wages with built-in penalty rates for weekends and public holidays—effortless payroll accuracy, no manual adjustments needed.

📊 Staff Shift Summary Calculations:
✔️ Total Night Shifts per Employee – Track how many night shifts each employee is assigned.
✔️ Total Hours per Employee – Automatically calculate and track assigned hours for each employee.
✔️ Non-Productive Shift Type Tally – Get a detailed breakdown of each type of leave (AL, SL, etc.) assigned to employees.

✔️ Automatic Salary Calculation – Instantly compute wages, factoring in penalty rates for weekends and public holidays for effortless payroll accuracy

🔄 Rotating Shift Support: Plan shifts for morning, afternoon, and night rotations with ease, accommodating diverse schedules.

🖥️ Intuitive Interface: User-friendly design makes navigating and customizing the template simple and efficient.

📊 Optimize Staff Schedules: Ensure you have the right people in the right place at the right time, enhancing productivity.

👀 Real-Time Schedule Visibility: Quickly check employee availability and schedules for informed decision-making.

📋 Comprehensive Employee Planner: Manage all staff schedule needs in one place, reducing administrative workload.

🌐 Versatile Application: Perfect for industries with rotating shifts like healthcare, retail, hospitality, and more.

🔄 Macro-Enabled Functions: Utilize two dedicated macro buttons—'Duplicate' to create a copy of the current roster, and 'Clear' to reset the roster—facilitating efficient schedule management.

🎨 Custom Color Options: Tailor the template to your brand with personalized color themes for a cohesive look.

👥 Supports Up to 40 Staff Members: Manage schedules for up to 40 employees efficiently. For larger teams or specific needs, contact the seller to customize and tailor the template to your requirements, including adjustments to the number of supported staff and color themes.

Our dynamic Excel rostering template is the ultimate solution for businesses with rotating shifts, such as healthcare, retail, and hospitality. With the ability to track and manage the skills and qualifications of your employees, as well as calculate working hours per day, this powerful tool can help you make better scheduling decisions and improve the efficiency of your business operations.

🌟 What You’ll Get:
📂 Excel File (Macro-Enabled Version): Includes Duplicate & Clear Content buttons for faster editing
✅ 4-Week View – Ideal for short-term workforce planning
✅ Print-Ready Format – Easily share and distribute schedules
✅ Built-in Shift Automation & FTE Calculation – Streamline shift assignments and track full-time equivalents
✅ Customizable Layouts & Shift Codes – Tailor the template to fit your needs
✅ User-Friendly Interface – Easily navigate and customize your schedule
✅ Real-Time Schedule Visibility – Instantly track employee availability

Take your shift management to the next level with our dynamic Excel rostering template. Try it out today and experience the benefits of streamlined shift planning and scheduling.